A QR menu lets guests scan a code at the table with their phone to view your menu and, if you enable it, place an order. It removes printing costs, lets you update instantly and offers a modern experience. In this guide we explain how to set up a QR menu step by step.
What is a QR menu?
A QR menu is a digital menu that opens in the browser when a guest scans a square code (QR code) placed on the table with their phone camera. Guests don't download an app; scanning the code is enough. When a QR menu system is integrated with your POS, every change to the menu reaches the guest instantly.
Steps to set up a QR menu
1. Move your menu to a digital format
First, organize your products into categories (starters, mains, drinks, desserts). A clear category structure helps guests navigate the menu quickly.
2. Add products, prices and descriptions
For each product, add a name, price and a short description. Details like allergens or portion size build customer trust.
3. Add product photos
A visual menu whets the appetite and increases sales. Add quality photos, especially to the products you want to highlight.
4. Generate your QR code
Once your menu is ready, the system produces a QR code for you. This code is permanent; you update the content from the panel without ever reprinting the code.
5. Place the QR code on the tables
Print the QR code as a table sticker, a standing display or a menu card and place it on the tables. Keeping it at the entrance and the register too increases reach.
6. Test it and go live
Scan the code from your own phone to check that the menu opens correctly and that prices and images appear. If everything looks good, your QR menu is live!
Taking orders at the table with a QR menu
The most powerful part of a QR menu is not just viewing but ordering at the table. The guest makes selections from the menu and sends the order, which goes straight to the system and the kitchen. This reduces the server workload and speeds up service.
Things to watch out for with a QR menu
- Multiple languages: If you're in a tourist area, offer your menu in more than one language.
- Freshness: Update price or product changes instantly from the panel.
- Images: Clear photos at a consistent ratio make the menu look professional.
- Speed: The menu opening quickly on the phone is critical for the guest experience.
An integrated QR menu with rPos360
The rPos360 QR menu uses the same data as your POS system, so you don't manage a separate app. You create the menu once, print the QR code and place it on the table. When a guest orders at the table, the order is sent straight to the register and the kitchen. For more, see our QR menu system and restaurant POS system pages.